Assistant Purchasing Manager

The Assistant Purchasing Manager (APM) performs advanced professional, administrative and supervisory work in support of procurement needs for the City of Boca Raton. Working independently under general supervision, the Assistant Purchasing Manager is responsible for planning, managing, and coordinating procurement activities while providing essential support to the Purchasing Manager. 

Key responsibilities include fostering a collaborative environment, ensuring compliance with procurement regulations, and implementing strategies that optimize purchasing processes. The Assistant Purchasing Manager demonstrates exceptional interpersonal skills, strategic thinking abilities, and a commitment to continuous improvement, contributing significantly to the coordination of procurement activities city wide.

• Plans, assigns, supervises and reviews the activities of purchasing division staff and manages contracting activities;
• Drafts, reviews, and assists the departments in contract management and contract negotiation;
• Develops, researches, and reviews specifications, terms and conditions, and related information;
• Develops, prepares, reviews, and processes requests for proposals (RFPs), bids, requests for quotations (RFQs), request for qualifications (RFQu) and other procurement solicitations;
• Assists departmental representatives regarding the development of project documents and contract negotiations;
• Reviews, analyzes, and evaluates proposal submittals, bids and other responses;  
• Interfaces with the City Attorney's Office, departments, vendors, and others regarding contracts, and other documents;
• Processes requisitions, purchase agreements and issues purchase orders;
• Conducts bid openings, pre-bids and other procurement meetings in accordance with Sunshine Law
• Acts as chairperson for selection committees and assist Department in contract negotiations;
• Researches and utilizes cooperative purchasing and intergovernmental contracts;
• Advises the purchasing staff, departments and vendors on procurement policies and procedures;
• Ensures compliance with State, County and City procurement  regulations;
• Serves as acting manager of division in the absence of the Purchasing Manager;
• Negotiates, prepares, analyzes and revises contracts in the best interest of the City;
• Develops training and standard operating procedures for the purchasing division staff;
• Keeps abreast of changes in policies, regulations and directives to determine effect on overall operations;
• Handles unique and complex procurements and develops solutions to contractual problems;
• Develops plans for accomplishment of assigned functions to meet priorities and deadlines;  
• Maintains assigned annual contracts for various services and commodities utilized by the City Departments;

RELATED TASKS:

• Monitors and updates the status of annual contracts listed within Enterprise Resource System 
• Partners internally to cross train on progressive responsibilities and tasks for future development
• Performs analysis and research assignments.

Knowledge of:

• Public procurement principles and practices, markets, laws relating to public procurement, federal regulations, and intellectual property (specifically Consultants' Competitive Negotiation Act); 
• Knowledge of various construction delivery methods, contracts and other procurement documents, and standard office procedures, practices and equipment;

Skilled in:

• The use of computers and software applications to a high degree of proficiency
• Excellent communication, and problem-solving skills
• Excellent command of grammar and ability to write, edit and proofread for accuracy and produce clear and concise written specifications 
• Microsoft Word, Excel & Outlook.

Ability to:

• Establish and maintain effective working relationships with City officials, City staff, and the public
• Demonstrate a high degree of attention to detail to proofread and check documents for accuracy
• Follow oral and written instructions
• Exercise discretion and good judgment in performing the procurement function
• Articulate ideas clearly and concisely both orally and in written form
• Manage tasks and deadlines in an organized and professional manner.
• Learn and effectively utilize the City financial software (Oracle) and electronic bidding software (Ionwave)
• Exercise discretion and judgment in performing the procurement function; 
• Handle multiple tasks concurrently and prioritize workload; 
• Learn and effectively utilize the City financial software  and electronic bidding software (IonWave);
• Work independently with minimal supervision;

• A bachelor’s degree from an accredited college or university in Public or Business Administration or a closely related field required;
• ·Five (5) years of experience in the public procurement of materials, equipment, and supplies; and the development and review of contracts required;
• Three (3) years of experience in procurement of construction, professional services and complex projects is required;
• Certified Professional Public Buyer (CPPB) certification is required.
• Possession of a valid State of Florida Class "E" driver's license.

• Master’s degree from an accredited college or university in Public or Business Administration or a closely related field
• NIGP Certified Procurement Professional (NIGP-CPP) certification or equivalent professional certification preferred.
• Experience in procurement of information technology hardware and software preferred;
• Supervisory experience with training preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post offer, pre-employment screening items which may include:

• Criminal Background Check
• Employment Verification
• Motor Vehicles Report (MVR) Check
• Employment Credit Check

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.